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Archive Your Mail is SaaS (Software as a
Service) . Since there is no hardware on premise and no
software to buy or set up , once your archiving is setup you
are done. Nothing could be easier!
The Technology -
Archive Your Mail reaches out to your email provider
or your server in very much the same fashion that you do
when you get your email. At that location is an email box
that is designed to capture all the mail that runs through
your business email system. (Don't worry, we help you to
get this set up.) Once your mail is secured within our
system , the software deletes it from that box so that it
doesn't cause a storage issue for you.
Storage -
Keeping a lot of emails for a long period of time can be
space intensive. Our software uses a proprietary compression
technology which keeps the need for storage down but email
takes up space. By using Archive Your Mail , this becomes a
non-issue for you. Yes when your archive reaches certain
thresholds, your monthly cost will increase but at our low
rates that really shouldn't become a problem. Once you have
reached the time threshold you have set for keeping emails (5
years , 7 years or whatever you need for regulatory , tax or
legal compliance ) your archive will become pretty much
static as the old emails are cycled out and the new ones are
brought in. The only thing that will affect you after that
is your volume of emails and the size of the messages and
their attachments.
Business Continuity
- The SaaS model also increases the security and
survivability of your email. If you use an onsite solution
to safeguard your emails, then you have to send that archive
to an offsite back up like Carbonite. When your are an
Archive Your Mail client , your email is stored safely and
securely in our data center. It's already backed up offsite
and that saves you on storage cost and time!
Security -
Archive Your Mail uses a proprietary encryption method that
only our software can read. If someone were to capture the
raw files , all they would get would be some unreadable
gobblety gook. The client web interface uses SSL web
technology and your archive is password protected. We use
one of the best firewalls and intrusion prevention systems
in the industry today to safeguard our network. All of our
systems are backed up to multiple redundant sites scattered
across the globe. Frankly , it's probably safer here than it
is on your computer. |
