Email Archiving Overview

Business users spend about a fifth of their time (19 percent or one hour and 17 minutes per day) sending and receiving emails. They deal with an average of 108 business email messages a day.Because email is so central to business, a large proportion of a company’s institutional memory lives in its email archive. Storing, managing and searching that archive is now a core business requirement. The cost of failure is high: losing arguments, losing law suits, losing jobs. Email servers alone cannot cope with long-term storage of very large volumes of email and attachments. Companies need a more robust, flexible and powerful approach.

    Here are some of he benefits of email archiving:

A consistent email archive for legal, HR, regulatory or business reasons

A tamper-proof data trail for email for legal discovery or litigation hold

Less pressure on email quotas and storage from proliferating attachments

Less risk and hassle when users create local PST files to store emails and circumvent quota policies
A central archive means that users don’t need to create their own PST files. For example, when some clients first started using Archive Your Mail, some mailboxes shrunk by more than 80 percent and daily PC backups shrunk by 32 percent as local PST files were not needed.

    The ability to search your archive is also Important.

    Here are some reasons that companies search for emails: